My Hours changelog
My Hours changelog
myhours.com

Changes to the Approval workflow

 

Improvement

 

 

Since we released a lot of changes to the Approvals feature in February this year, we heard a lot of comments about its usefuleness. So we decided to change a few things:

  1. We removed the "Screening" view, which was hard to find in the report settings.
  2. "Approval status" includes the buttons to Approve or Reject the log. You can show/hide it via Column chooser.
  3. Each user can decide to show/hide pending and rejected logs across all the reports. This is especially useful for those that approve logs outside of the app.

Screenshot 2021-07-19 at 16.12.41.png

Let us know if you additional suggestions for our Approval workflow.

Redesigned Economy report

 

Improvement

 

 

Economy report hasn't been improved for a while. We talked with a lot of customers to learn what they are looking for in a report like this. The new Economy report now includes 2 charts, budget information and all the details about hours, billable amounts and costs.

Profitability with budgeting_1.png

Of course you can still download it into XLS sheet to dive deeper.

Custom fields on Logs

 

New feature

 

 

A feature that has been requested multiple times is finally here: log custom fields. At the moment administrators can define up to 3 custom fields with a "number" format. This way any team member can add a log with custom details such as: mileage, calls made, rivers crossed or pokemons collected.

Screenshot 2021-07-19 at 15.58.10.png

The data is nicely summized on the Activity report.

Don't hesitate to contact us on support@myhours.com about the different use cases and our plans for improvement.

Additions to the Timesheet tracker

 

Improvement

 

 

Timesheet tracker has become the best way to track time in My Hours. That's why we decided to make it even better. Here's what's better:

  1. Administrators can change the Team member and add/edit timesheets of other members in their account.
  2. Every team member can quickly see their assigned tasks and add a row with the assigned details.
  3. Adding details to each activity, such as description or tag, is now possible without going back and forth between Daily and Weekly timesheet tracker.
  4. With "Copy previous week" button, a user can quickly set their common projects and tasks.

Timesheet-weekly-m.png

Changes to visibility of billables, costs and budgets

 

 

Normal users can change billable logs to not billable

In the past, only project managers and administrators were able to mark a specific log as “Not billable”. For now on, any team member can set logs as non-billable. Let us know if you find this valuable or not. This is a part of the Free plan.

Screenshot 2021-05-13 at 14.16.02.png


Separated options to show Billable amounts or Costs to Project managers

With the new release administrators can allow anybody to see their own labor costs (earnings), while still hiding the Billable amount total from Project managers. Pro plan only.

Screenshot 2021-05-13 at 14.17.46.png


Budgets set in hours (not billable amounts) can be viewed and edited by Project managers

Up until now, only administrators and project managers (with full access) were able to view and manage budgets. That caused frustrations for some that wanted to keep monetary info hidden, but still allow project managers to manage hourly budgets. From now on, also project managers that do not have full access can add and manage budgets that correspond to their access level. Pro plan only.

Labor cost of team members can be customized for specific projects

Labor rate (team costs) can now be set differently for each specific project. Thus allowing our customers to have a clear picture of costs versus income for each project specifically. Pro plan only

Screenshot 2021-05-13 at 14.15.39.png


Entering expenses now available to normal members

Normal team members can now enter expenses on each time log, even when they are not allowed to see costs. They can also see a report on their expenses in the Activity view. Available on the Free plan.

Changes to Billable rate editing

 

 

That means that you can no longer apply the new billable rate to a specific set of logs. There were a lot of unintended consequences when this feature was available and we decided to remove it. If you wish to keep the historic rate for the past time logs, you should approve, invoice or auto-lock them before changing the rate. This will keep them from being updated and the past rates will remain intact.

On the other hand we have improved the Labor rate which can still be applied to new logs only.

Screenshot 2021-05-13 at 14.14.28.png

Audit log for time logs on Activity report

 

Improvement

 

 

Open the detailed view - for all logs or a specific one - and you’ll find an “eye” icon which will open a popup with all the changes made on that specific time log. Pro plan only.

Screenshot 2021-05-13 at 14.17.09.png

Improved report scheduling

 

Improvement

 

 

Scheduling the Activity report used to be a little rough around the edges. With the new interface, we've simplified the process of creating a saved report and periodically sending it to yourself, your team, or your clients. We also added the option to send an Excel file instead of a PDF.

schedule_report.png

New Dashboard

 

Improvement

 

 

We are introducing a brand new Dashboard report. We upgraded its functionality and divided it into 4 powerful sections.

Stats section

Besides the totals and averages, here you will now also find a comparison of the stats to the previous period.

Activity section

The activity chart shows how many total and billable hours were logged on a given day, week, or month. Here you can quickly spot any irregularities and see which days are the busiest. The "Average hours per day" dashed line calculates how many hours are on average spent on each working day.

dashboard_activity.png


Distribution section

Clients, projects, and tasks are nicely listed in a bar chart showing their hours and billable amount. This way you can compare them and see where you are billing more per hour. The table below offers quick links to Activity reports or Projects themselves.

dashboard_distro.png


Team section

The last section is all about your team members. Compare their total and billable hours within the selected parameters (with filters). Below the table is a list of all (active) team members that have not yet added any hours to their timeline in the selected period.

dashboard_team.png

Tracking reminders

 

New feature

 

 

Weekly report

All team members will now receive a weekly (timesheet) report straight into their email inbox. This way normal members can check their logged hours and make any updates if needed. Administrators and Project managers will receive the report for the entire team or assigned project respectively.

Weekly reminder

Administrators can now set "Target weekly hours" for their team members. In this case, we'll append a kind reminder to their regular weekly report email. The reminder simply states how close the recipient is to the expected weekly target.

timesheet.png

Daily reminder

Those who are using our new mobile app, are already getting your daily reminders to start and stop the timer. With the new release, you can also set mobile notifications on the web.